For independent backflow testers: record each test on your phone, keep every assembly by address, and send the report in the format each water district asks for — portal, PDF or email. Test due dates and gauge calibration are tracked for you.
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Tester with 180 assemblies in three water districts. Monday: 12 tests entered on site. District A gets a portal upload file, district B a PDF by email, district C the paper-style form. Two devices failed — repair and retest recorded on the same report.
Choose your planAn independent backflow tester works for many customers, and those customers sit in different water districts. Each district wants the test report in its own way: one has an online portal, another accepts a PDF by email, a third still asks for its own form. The test itself takes minutes; the paperwork for several districts can take the evening.
In Texas alone TCEQ counted 5,673 active backflow prevention assembly tester licenses in August 2022. Most of these testers keep records in spreadsheets or paper books, and re-type the same readings into different reports. Backflow Report Desk is built to remove that re-typing.
On site you open the device on your phone: location, make, model, size and serial number are already there from the last test. You enter the readings, mark pass or fail, and note repairs and replaced parts. If the device failed and you repaired it, the retest goes into the same record. Photos of the device and the tag can be attached.
Back in the truck you send the day's reports. The service knows which water district each address belongs to and how that district wants the report: an upload file for its portal, a PDF to its email address, or its own form filled with your readings. You check the report and send it; a copy stays in the history of the device.
Every assembly keeps its full history by address: all tests, repairs and the reports that were sent. When a test comes due, the customer list shows it, so you can plan routes and remind customers before the district sends them a notice. The calibration date of your test gauge is tracked too, with a reminder before it expires.
Setting up takes one evening. You import your customer list from a spreadsheet — addresses, devices and last test dates — and choose the water districts you work in. For each district you set once how it wants reports and where they go. From then on, every new test at an address in that district is sent the right way without thinking about it.
The service also helps with the questions customers ask. When a property manager wants proof that all devices in a building were tested this year, you open the address and send the list of tests with copies of the reports. When a district asks for a missing report, you find it by address or serial number in seconds instead of searching through paper books.
The service is for testers working alone or in a small team. You stay responsible for the test and for your certification; the service only keeps records and prepares the reports you sign and send. We are not affiliated with any water district, state agency or portal operator.
The service prepares the report in the way each district asks for it: portal upload file, PDF by email or the district's own form.
Yes. You test, check and sign; the service fills the report with your readings.
Yes, from a spreadsheet: addresses, devices and last test dates.
It is built for independent testers and small teams.
Not yet. The service is in preparation, and we are checking whether testers need it.